However, most sales professionals do not have a follow-up plan, sometimes known as a sales cadence. They may follow up once or twice, and if they do not receive a response, they go on to the next possibility. This inconsistency in their follow-up technique slows down the sales process, leading to missed opportunities.

What Is a Sales Cadence Tool?

A sales cadence Tool refers to planning which includes determining a sequence of activities to set up a sale or merely a connection for engagement. It is usually stated as a timetable that marketing and sales teams collaborate on to coordinate across several channels.

The sales cadence process begins with the initial contact with the prospect and is followed by a series of interactions across various media until the prospect converts into a customer or exits the cadence process.

Why Is a Sales Cadence Tool Important?


Having a sales cadence streamlines and organizes your customer prospecting process. In this section, we will look at why having a sales cadence to outreach your customers is important:

Easy Tracking

Using a sales cadence Tool makes it easier to track your sales process with a particular client. You can easily identify which step you are with each client merely by looking at your CRM. In addition to this, you can determine at what point you should stop contact with your prospect. You can also determine which mode of communication is effective with a particular client, and in the future, you can use the same method to reach them.

Focused Effort

Most sales employees use an unstructured approach for networking and sales, which results in low responses from customers. In some cases, a salesperson calls and sends a follow-up email. In other cases, after calling, he waits for a day and sends an email or forgets to send an email at all. However, with the aid of sales cadence, you know precisely where you are in the sales cycle with each customer. With the help of clearly defined rules for sales prospect lead generation, you may never miss any step or repeat one step twice.


When you just have one or two clients, it is simple to keep track of them; however, if you have more than five, you will need to engage a team of salesmen. As a result, you'll require sales methods to keep your sales staff on track.

Scalability concerns may be solved with a well-defined sales cadence Tool. It is not only convenient for you to keep track of your clients as an individual, but it may also assist your team in functioning successfully. A flow chart of your sales methods will help your newly recruited salespeople understand your plans so they can go to work right away, making calls and organizing meetings.

What Are The Steps Of A Sales Cadence Tool?


You must get in touch with a prospect at least six times to get their attention. So, an ideal cadence should have anywhere between 6-12 touchpoints. Here are the six touchpoints:

First Touch: Call Your Prospect

Call your prospect as your initial sales contact. Calling is the quickest technique to reach out to recipients. A chat allows you to cover far more territory than emailing back and forth, which shortens the sales cycle.

Second Touch: Send a Follow-up Email

It's hardly surprising that statistics show email to be the most effective second touch. In fact, follow-up emails often receive a higher response rate than the initial email. In one sample, 18% responded to the first email, and that number kept increasing in the second, third, and fourth emails. Thus, with each follow-up, you increase the chances of your receiver responding, and your initial follow-up is the most important to maintaining momentum.

Third Touch: Call And Leave A Voicemail

Calling is the most effective route for your third touch, but just marginally. Call and email touch kinds are fairly close here, with 18% and 16%, respectively. This allows you more sales cadence flexibility to explore which channel performs best for you and your unique target.

Fourth Touch: Message On A Different Platform

This is usually the time at which salespeople change their outreach channels based on their individual sales cadence. Change up your message here, and this might be an excellent opportunity if you haven't tried LinkedIn yet.

Fifth Touch: Send Another Follow-Up Email

At this point, you are attempting to convey a distinct perspective/insight that can help the prospect. Sending case studies and other sales content here can assist you showcase value and showing prospects what other businesses have accomplished with your product.

Sixth Touch: The Breakup Email

It's vital to send your breakup email towards the conclusion of your sales cadence Tool. Your breakup email is where you make your final point, present something of enduring worth, and say goodbye. In addition, you must mention where to find you if the prospects change their mind.

How Can You Create Your Own Sales Cadence?

Creating your own sales cadence is crucial. Here are a few steps that shall guide you to do the same:

Define Your Cadence Goal

"What is the most feasible goal you want to attain through this cadence?" The aim of your cadence should ideally be to be the least intrusive next step that takes your prospects one step closer to the final. Unfortunately, most people begin their sales cycle with an excessively ambitious target. They aim to leverage the cadence to seal a sale right away. The key here is to remember that a cadence by itself may not help you complete a deal. It just takes your prospects to the next stage of the sales process.

This implies that, based on the condition of your prospect (cold or warm) and the problem you answer, you must choose the appropriate next step to pique their interest in your solution.

Examine the Channels and Resources Available to You

As a salesman attempting to reach out to prospects, you have a myriad of communication channels at your disposal. There are several ways to contact your prospects, including emails/calls, SMS, LinkedIn, and direct mail. While these channels are excellent for connecting with prospects, they are also oversaturated. Therefore it is important to investigate alternative avenues. Creating a balanced rhythm that gets your prospects to respond necessitates an omnichannel strategy. The prospect's value determines the most acceptable outreach channel for a certain prospect.

Recognize Your Prospects

When attempting to initiate a dialogue with your prospects, it is essential to personalize your communication and develop messages that appear to be individually crafted for each of your prospects. To produce a successful message that can resonate with your prospects, you must first understand their objectives, pain spots, and recent accomplishments and utilize data enrichment to achieve your goal.

Make Your Value Proposition Clear

The next stage in developing your sales cadence is determining the core problem you can answer for the prospects you're aiming for. One method is to identify and understand which of your present customers most closely match your prospects. They may explain why your offering is a suitable match for your prospects. You may accomplish this by conversing with your consumers. Run a survey/campaign for these consumers to understand the effect you've made on them and keep track of the results.

Effective Sales Cadences Tool Examples

Following are some examples of effective sales cadence tools :

For Leads Who do Not Set Up a Meeting

Some prospects request to talk with your sales staff or to see a product demo, but the meeting is never scheduled. You may want to make sure you qualify these inbound leads appropriately, especially if your team is dealing with a significant volume of them. This may be as easy as including one qualifying question on your signup form.

When you've identified your ideal consumers among the leads that requested but did not schedule a demo, make an early push to encourage them to book, as they are inbound leads, you may continue to follow up with them until you receive a response.

To Sell Within Gigantic Enterprises

Enterprise sales may be frightening, and your sales cadence Tool can vary greatly based on who you're seeking to contact inside the firm. Remember that in order to sell to large firms effectively, you need the support of numerous stakeholders. This necessitates actively selling up and down the company's structure.

Account mapping in corporate sales may assist you in identifying key stakeholders as well as end-users who can serve as product ambassadors. After that, you may create a sales cadence Tool with several touchpoints for different members of the team.

Why Should You Consider Using A Sales Cadence?

A sales cadence provides a disciplined framework that removes guessing and ensures consistency in your interactions with selected prospects. It also establishes a purposefully compacted technique to complete agreements by following up on a frequent basis in a short period of time. In many ways, by combining a sales cadence with your outbound sales strategy, you are, in effect, adding a way to boost your conversion rates.

How to Close More Deals in Less Time With a Sales Cadence?

Like your favorite music, your sales cadence is your pattern of communication with your leads. By incorporating cadence into your sales technique, you can avoid bombarding your customers with emails, social media postings, or phone calls. This increases their openness to your proposals. Your sales cadence should include more touchpoints early on, especially for inbound leads. If you use an outbound cadence, you can ultimately stop reaching out if you do not receive a response. However, if someone has shown interest and hasn't said "No," you can continue to contact them.

Summing It Up

A sales cadence Tool guarantees that prospects do not fall between the cracks and go through the phases of your sales funnel. Thus, using a sales cadence like Leadsly by 500apps is essential. This lead generation software lets you determine new sales prospects, evaluate consumer wants and preferences, and monitor and analyze customer behavior. By identifying your potential clients using certain criteria, you can ensure that your message reaches the individuals who are most likely to be interested. Furthermore, you can utilize their huge database to access all data about the technologies that your potential clients utilize, allowing your sales research to be one step ahead of the competition.

Visit the 500apps website to see how Leadsly can take your outreach to the next level as part of your sales cadence Tool.

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